Finance & Human Resources Manager, September 2023

Role & Responsibilities

Oversee the financial and HR activities of the programme. Responsibility for the accounting functions required to provide accurate and timely information on the financial status of the programme to donors, HQ, field management and field teams. Organise and further develop the financial processes, managing the finance team, providing coaching and training as required. Recruitment of national HR staff, staff policy development, co-ordination of training and general staff well-being. The Finance and HR Manager also works with field management and HQ on in-country issues for employees on international contracts.

Project Overview

Medair’s emergency response team was deployed in Sudan in February 2020 with the objectives of re-applying for country registration and to re-establish relationship with government authorities, donor agencies, UN partners, and INGOs. The team has also been ascertaining information on gaps and priorities to understand the humanitarian context, and identifying programmatic gaps for potential interventions. As of March 2020, Medair obtained registration to start multi-sector programming in in Sudan. Location (s) for the implementation of project is being determined based on needs and assessments.

Workplace & Working conditions

Field based position is based in Khartoum, Sudan – remotely from Nairobi, Kenya until security allows.

Starting Date / Initial Contract Details

November 2023. Full time, 12 months with possible extension.

Key Activity Areas

Financial Management

Manage the day-to-day accounting functions of the programme including, but not limited to:
Reconciling / verifying bank and cash amounts on a regular basis
Ensuring payments are made in a timely fashion
Detailing expenditure through monthly expense sheets for all cash accounts
Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met
Preparing the monthly financial accounts
Supporting field bases in financial matters, as required
Providing functional supervision to Finance Officer in field locations
Ensure that Medair Finance Procedures are followed in the Country Programme’s offices as part of internal control monitoring.
Work with Budget holders and HQ staff in the preparation and development of budgets for projects and shared costs.
Contribute to the financial management of signed donor grants.

Human Resources Management for Employees on National Contracts and International Contracts International Contracts

Manage the day-to-day Human Resource functions of the programme:
Manage and co-ordinate the recruitment process for new / vacant positions in conjunction with the relevant line manager. This will include updates to job descriptions, advertise the vacancy, draw up the short-list, interview potential candidates and make the appointment
Ensure all nationally recruited staff have a current employment contract and receive a relevant and appropriate induction when commencing employment with Medair
Follow the correct procedures according to Medair policy and local labour laws when renewing or terminating a staff member’s contract
Ensure relevant HR documentation is made available to staff in a language they understand or is explained verbally to those with limited reading ability
Support line managers as necessary on disciplinary action and grievance procedures.

Administration

Meet the finance and HR related administrative requirements of Medair, donors, local legislation, suppliers, contractors, employees and any other stakeholders, so that the functions run efficiently, effectively and with integrity.
Prepare the monthly payroll list and payments for staff salaries and / or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities using implemented software systems.

Staff Management

Manage and oversee the programme HR and finance staff including recruitment, day-to-day management, development and training, appraisal, etc.
Providing functional supervision to Finance and HR staff in field locations

Security

Control and manage the security of in-country cash when held on site and when being transferred to other account holders.
Conduct regular internal audits and report immediately any possible fraud or theft.

Team Spiritual Life

Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

University degree in relevant subject and/or Certified Public Accountant Part 2 (or equivalent) completed
Strong working knowledge of English (spoken and written).

Experience

Relevant professional experience in a financial and/or HR position for at least four years.
Competent with Office Word, Excel, PowerPoint, and Outlook
Strong Christian commitment
Enthusiastic with a ‘can-do’ attitude
Able to develop and maintain effective relationships with internal and external stakeholders
Diplomatic and discreet
Able to work under pressure and manage personal stress levels, to regular deadlines
High numeracy skills
Excellent attention to detail
Good inter-personal and conflict resolution, and negotiating skills
Able to develop, coach and support other team members, including staff on national and international contracts
Strong organisational skills and the capacity to analyse and prioritise needs
Strong leadership skills and a supportive management style

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

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